The way in which a request for TAIEX Workshop, Study Visit and Expert Mission  is to be processed depends on the origin of the request. Usually two cases of requests can be distinguished:

1. The request originates from a Beneficiary in RoA;
2. The initiative to conduct a TAIEX event comes from the EC or from a Member State;

In the first case (the request is originated from a Beneficiary,) the following steps have to be followed: 

• The Beneficiary Administration (BA) sends the appropriate request form (workshop, expert mission, peer assessment or study visit) to the designated Focal Point, which has to give an initial assessment of the request. After the initial assessment and possible discussion with the Beneficiary, the Focal Point sends the application to the Programme Administration Agency (PAO).
• The PAO checks whether the request is in line with the priorities of ENP-Armenia Action Plan and State Strategy in this field as well as for its overall consistency with the requirements of TAIEX Instrument.
• a) If the request is deemed suitable, the PAO forwards it to EC Brussels for approval with copy to the EC Delegation to Armenia.

b) If the request is not in consistency with TAIEX requirements, the PAO rejects it, informs the BA, provides relevant explanations..

c) If the request is in line with ENP Armenia Action Plan, TAIEX requirements but there is lack of required data and/or the request form is not filled in a correct way, the PAO may request BA to provide additional information, and therefore may also send it back to BA for appropriate corrections and resubmission.

• If the request meets the above mentioned criteria, it is submitted to the EC Brussels to the units in charge for TAIEX implementation for Neighborhood countries. Then the request is analyzed within 1 to 2 weeks by:
  • TAIEX Unit- for feasibility and coherence with the Community Acquis;
  • AIDCO/A6- for coherence with National Indicative/Action Programs.
• After consultations with line Directorate Generals TAIEX Unit takes final decision and informs the PAO and submitting person. In case of refusal the explanation should be given. If the decision is positive TAIEX Unit inserts a specific event into the TAIEX database and attributes a specific TAIEX code to the event.
• The TAIEX event then enters into an operational phase. A Team Leader of ELARG/D4 is responsible for arranging of the event in close collaboration with AIDCO/A6: invitations, draft agenda including location and venue, identification of experts, contacts with beneficiary, while contractor of the commission (Service Provider- currently GTZ) is responsible for all logistical arrangements of the event. The Service Provider collaborates directly with the person mentioned as contact person in the request submitted. The contact person and the Service Provider work together in order to find the best solutions for the logistical arrangements of the TAIEX event.

In the second case (initiative to conduct a TAIEX event comes from the EC or Member State) often relates to the organization of multi-country workshop. The procedure includes the following steps:

• ELARG/D4 sends to the EC Delegation to Armenia the request for nomination from Armenia of participant(s) to workshops organized by the European Commission.
• EC Delegation forwards the request to the PAO.
• The PAO forwards the request for nomination to the Focal Points in relevant BAs.
• The BAs nominates the participants and informs the PAO.
• The PAO provides the Delegation or ELARG/D4 with the names, positions and contact details of the nominees.